Managing Time Like a Pro - Deepstash

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Managing Time Like a Pro

This collection will help you make easy routine changes and take back control of your time.

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The 11 time-management mistakes you're probably making, and how to fix them

The 11 time-management mistakes you're probably making, and how to fix them

Curated from: businessinsider.com

Ideas, facts & insights covering these topics:

11 ideas

ยท

165K reads

512

10

Denying you have a problem

Denying you have a problem

Stop saying that you don't have enough time to complete your commitments.

Admit that you need to get better at managing your time and start searching and trying techniques that will help you reach your goals.

3.46K

Not planning your day

Not planning your day

It's important to have an idea of what your daily priorities are and tasks you need to complete, preferably the night before.ย 

Also, make sure you prepare in the evening the outfit you're going to wear and the meals for the following day. Doing this will save time in the morning, and reduce decision fatigue.

3.69K

"Urgent" vs "Important"

"Urgent" vs "Important"

Take all of your tasks and place them into four quadrants:

  • To do first:ย the most important responsibilities that need to be done today or tomorrow.
  • Schedule:ย important tasks that are not urgent.
  • Delegate: essential items that are not important.
  • Don't do: tasks that aren't important or urgent.ย 

4.16K

Time Management Tips That Will Make You a Productivity Master

Time Management Tips That Will Make You a Productivity Master

Curated from: briantracy.com

Ideas, facts & insights covering these topics:

10 ideas

ยท

101K reads

346

What Time Management Is

What Time Management Is

Time is our precious resource. It is perishable, it is irreplaceable, and it cannot be saved. It can only be reallocated from activities of lower value to activities of higher value.

Time management refers to how you schedule and organize your time for different activities.

2.39K

Eat That Frog!

Your โ€œfrogโ€ is your most important task, the one you are most likely to procrastinate on if you donโ€™t do something about it.

If you have two important tasks, start your day with the biggest, hardest, and most important task first. Focus on completing it before you go to the next one.

3.05K

Failure to execute

We tend to confuse activity with accomplishment:ย we attend endless meetings and make plans, but at the end of the day, no one does the job and gets the results required.

โ€œFailure to executeโ€ is among the biggest problems in organizations today.

2.48K

Time is not a measure of productivity

Time is not a measure of productivity

Curated from: nesslabs.com

Ideas, facts & insights covering these topics:

3 ideas

ยท

15.5K reads

275

3

The Perception Game Of Organizations

The Perception Game Of Organizations

Many managers and even entire organizations perceive employees who spend more time working at the desk, coming early and leaving late from work, as sincere, dependable and hard-working.

Managers expect workers to show their face in โ€˜work-modeโ€™ at the desk, using the principle of hour-based productivity. This observational activity of managers โ€˜clockingโ€™ their employeeโ€™s desk time, no matter what the level of productivity is, is called Passive Face-Time.

683

Time Measurement Vs Time Management

Productivity does not come from sitting idle at the office for hours.

Employees who are able to manage their time well and have a great work-life balance are more productive and should be valued over a person spending a lot of time in office but achieving little.

748

Stop Using Time As A Productivity Measure

  1. Avoid unnecessary meetings, as many meetings could be some form of excuse for the organizer to look busy and productive.
  2. Have clearly-defined productivity goals, instead of filling up calendars to have an illusion of productivity, while being busy just for the sake of it.
  3. Many repetitive tasks can be delegated, automated or even avoided.
  4. The Pareto Principle, also known as the 80/20 rule, tells us that 80 percent of our success will come from 20 percent of our efforts.
  5. Protect your time and practice mindful time-blocking to take care of important tasks.

883

How Great Leaders Manage Their Time

How Great Leaders Manage Their Time

Curated from: forbes.com

Ideas, facts & insights covering these topics:

6 ideas

ยท

15.7K reads

76

1

Time Management For Leaders

Time Management For Leaders

Managing time gets challenging as our career progresses and we take up more responsibilities.ย Five ways we can manage our time like a successful leader:

  • Plan realistic reactive time.
  • Don't respond habitually.
  • Avoid the 25-minute meeting rule.
  • Carve out your best 'brain time'.
  • Answer a 'Yes' with true Intent.

326

Plan The Unexpected Important Stuff

About 40% to 60% of our day is taken up by important stuff that needs our attention but is not on our daily calendar.ย 

Planning our day accordingly, keeping about half of it free for these 'out-of-calendar' activities, is realistic and sustainable.

268

Ask For Time

Instead of committing to getting the requested assignment done as soon as possible, factor in some buffer time and ask for a couple of days or a week.ย 

This will help you get the work done along with any 'reactive realities' that come up, and it's a win-win if you get it done before the deadline.

246

The 4-Hour Workweek

Jasper Y.'s Key Ideas from The 4-Hour Workweek
by Timothy Ferriss

Ideas, facts & insights covering these topics:

11 ideas

ยท

390K reads

2.5K

26

The 4 Hour Work Week Formula

The 4 Hour Work Week Formula

Tim Ferriss outlines a process for escaping the 9-to-5 & living a fulfilling life:

  • Define your ideal lifestyle.ย What do you want your life to look like? Probably it's not about being rich but sick at an old age.
  • Eliminate the unnecessary.ย Identify & eliminateย all of the things that are taking up your time and energy but that are not essential.
  • Automate everything you can.ย So you can free up your time for more important things. For example: email, your finances, and even your social media.
  • Live and work anywhere. It's possible to work from anywhere in the world. SE Asia is beautiful & cheap.

5.8K

Tim Ferriss

"The New Rich are defined by a more elusive power than simple cashโ€”unrestricted mobility."

TIM FERRISS

6.4K

The Wโ€™s you control

The Wโ€™s you control

Stress and Misery comes from a feeling of helplessness. By focusing on the โ€œWโ€™s you controlโ€, you can create a life that is more fulfilling and less stressful.

  1. (W)hat you do
  2. (W)hen you do it
  3. (W)here you do it
  4. (W)ith whom you do it

7.51K

6 Time Management Personalities and How They Manage Their Time

6 Time Management Personalities and How They Manage Their Time

Curated from: business2community.com

Ideas, facts & insights covering these topics:

7 ideas

ยท

58.9K reads

178

4

The Wild Procrastinator

The Wild Procrastinator

You are indecisive and often deals with things in the nick of time. But procrastination has a physical and social toll as your body and your coworkers get stressed over it.

Solution: Reserve time for work and start in small chunks. After starting, itโ€™s easier to continue. Forcing yourself to start makes use of the Zeigarnik Effect, which states that not finishing a task creates mental tension and the only way to alleviate the anxiety is by completing what you started.

3.03K

The Perfectionist

The Perfectionist

You are obsessed with your idea of perfection and end up spending way too much time on a specific task. This leads to feelings of being overwhelmed, missed deadlines and delaying other priorities.

Solution: Make sure you have achievable standards that donโ€™t get in the way. Train yourself to do things that fall short of your idea of perfection until you begin to accept that the โ€œimperfectโ€ but functional is enough for most things.

2.56K

The Underestimator

The Underestimator

You often miscalculate how long it will take to do something to the point of missing deadlines and having to reschedule.

Solution: Schedule more time than you expect to take to finish a task, learn how to work faster and to estimate time more accurately. Reviewing past assignments duration will give you good time estimates for future reference.

2.38K

Atomic Habits

Connor Lambert's Key Ideas from Atomic Habits
by James Clear

Ideas, facts & insights covering these topics:

14 ideas

ยท

1.54M reads

11.7K

84

Habits are mental shortcuts

Habits are mental shortcuts

A habit is a routine or behavior that is carried out repeatedly and most of the time automatically.

When you are faced with a problem repeatedly, your brain starts to automate the process of solving it. Your habits are sets of automatic solutions that solve the problems you come across regularly.

124K

Focus on systems, not on goals

Goals are good for establishing a direction, but systems are best for making progress.

Goals are about the results you hope to reach. Systems are about the mechanisms that lead to those results.

124K

The layers of behavior change

The layers of behavior change

  1. Changing your outcomes. This means changing your results: losing weight, publishing a book, etc.
  2. Changing your process. This means changing your habits and systems: for example, developing a meditation practice.
  3. Changing your identity. This means changing your beliefs: the way you see yourself and the ones around you.

123K

Getting Things Done

Zachary 's Key Ideas from Getting Things Done
by David Allen

Ideas, facts & insights covering these topics:

17 ideas

ยท

264K reads

1.23K

8

Work No Longer Has Explicit Boundaries

Work No Longer Has Explicit Boundaries

In the last half of the 20th century, what "work" represented in the industrialized world was transformed from an assembly line, make-it and move-it kinds of activity to "knowledge work."

Back then, work was self-evident. Now there are no edges to most of our projects.

4.01K

Basic Requirements for Managing Commitments

Managing commitments well requires the implementation of some basic activities and behaviors:

  • If it's on your mind, your mind isn't clear. Anything you consider unfinished in any way must be captured in a trusted system outside your mind, that you know you'll come back to regularly and sort through.
  • You must clarify exactly what your commitment is and decide what you have to do, if anything, to fulfill it.
  • Once you've decided on all the actions you need to take, you must keep reminders of them organized in a system you review regularly.

4.78K

Why Things Are On Your Mind

  • You haven't clarified exactly what the intended outcome is.
  • You haven't decided what the very next physical action step is.
  • You haven't put reminders of the outcome and the action required in a system you trust.

Until those thoughts have been clarified and those decisions made, and the resulting data has been stored in a system that you absolutely know you will think about as often as you need to, your brain can't give up the job.

4.53K

Deep Work

Damien 's Key Ideas from Deep Work
by Cal Newport

Ideas, facts & insights covering these topics:

9 ideas

ยท

204K reads

2.65K

12

Deep Work And Shallow Work

Deep Work And Shallow Work

Ourย the ability to focus without distraction is becoming increasingly rare and valuable in our ever-connected world. Cal Newport calls this Deep Work and he contrasts it with shallow work:

  • Deep work means those professional tasks that push your cognitive capabilities to their limit done in concentration mode (no distractions)
  • Shallow work relates to the tasks that do not require much cognitive work (logistical-style tasks) performed while distracted most of the time. They don't bring much new value in the world and are easy to duplicate.

3.71K

The New Law of Productivity

The New Law of Productivity

High-Quality Work Produced = (Time Spent) x (Intensity of Focus)

The New Law of Productivity states that the amount of knowledge you can create is limited by your ability to focus without distraction. This means that if you want to be productive, you need to be able to focus on one task at a time and avoid distractions.

This is in contrast to the traditional view of productivity, which is that productivity is about multitasking and getting as much done as possible in a short amount of time. An approach is not sustainable and that it actually leads to lower productivity in the long run.

4.11K

Busyness Is Not An Indicator Of Productivity

Busyness Is Not An Indicator Of Productivity

Knowledge workers usually lack explicit indicators of what it means to be productive and valuable at work, so they turn back toward an industrial indicator of productivity: doing multiple tasks in a visible manner.

But doing lots of tasks is shallow work. Productivity for knowledge workers is about effectiveness not efficiency. Lots of corporate workers have become experts in effectively doing the wrong things.ย 

3.22K

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